BPE Privacy Statement
This privacy statement describes how we at BPE collect and use information through our website, www.bpe.co.uk and in relation to anti-money laundering laws and regulations. If you have any questions about this statement or your personal information, please contact us at firstname.lastname@example.org.
You do not have to give us any personal information in order to use most of this website. However, if you wish to take advantage of some of the more special, personalised services that we make available, or apply to join BPE, you will need to provide certain information.
Anti-Money Laundering Information for Prospective Clients.
In the United Kingdom, and the other jurisdictions in which we operate, laws and regulations are designed to combat money laundering. Broadly, money laundering can arise if a person acquires, retains, transfers, uses or controls the proceeds of a crime or the benefit of a criminal activity. References to money laundering includes references to terrorism.
In order to fulfil our obligations we are obliged to verify the identity of new clients, and in certain circumstances existing clients. In addition, our internal requirements from time to time may require that we conduct background checks on new or existing clients. These may necessitate verification procedures of the identity and good standing of clients, one or more of their directors or employees or other representatives and others and the identity of clients' or potential clients' shareholders, beneficial owners, management, directors or officers and/or other relevant information, possibly including evidence of source of funds, at the outset of, and possibly from time to time throughout, our relationship with clients, which we may request and/or we may obtain from third party sources.
In some circumstances we may decline to, or may not be permitted to, proceed to act until such procedures have been completed. In other circumstances we may agree to commence acting whilst these procedures are carried out. We reserve the right to decline to act or, if appropriate, cease to act should these procedures not be completed to our satisfaction. We may also be required to make detailed enquiries of any unusual transactions such as the transfer of large amounts of cash.
Where we instruct counsel or other professionals on behalf of clients they may request us to provide them with copies of evidence of identity of clients or their representatives which we have obtained from you or from other sources. We will be entitled to send such copies to them if we so decide, unless the client specifically advises us not to do so.
In the case of information which may be given to us by you as a prospective client, or as an existing client in respect of a prospective transaction, dispute or other matter, we will assume unless you notify us to the contrary before the relevant information is given to us and we accept the position, that
(a) such information is not confidential and accordingly you will not seek to restrict us from acting for any other person or disclosing such information to any client or prospective client, whether or not in respect of any matter in which you may be involved or may have an interest, unless you become a client in which case relevant rules concerning conflicts of interest and confidentiality will apply,
(b) such information is not subject to confidentiality obligations owed to a third party or
(c) if such information is subject to a confidentiality obligation owed to a third party that it is not being given to us in breach of such obligation.
Information Collection and Use
BPE is the sole owner of the information collected on this website. We do not sell, share, or transfer this information, except as set out in this statement. We use your information to improve our marketing, for administration and to provide legal services. If necessary, we may pass your information between our offices. Our offices are listed on this website and the list is updated as appropriate. We may employ the services of a third party to help us in certain areas, such as website hosting or direct mailing. In some cases that third party may receive your information and may be located outside the European Economic Area. However, at all times BPE will control and be responsible for the use of your information, and we will take reasonable steps to ensure that any such third parties protect the privacy of your information to at least the same standards.
Incoming and outgoing emails
We use Mimecast, an industry-leading cloud-based IT company, to scan all incoming and outgoing emails and attachments for Spam, Viruses and Malware. Mimecast stores encrypted copies of all emails and attachments on our behalf for a period of approximately 8 years. All emails and attachments are stored on Mimecast’s servers in the UK or in other countries/facilities that have equivalent levels of data security. The emails and attachments will not be accessed or read by Mimecast’s employees other than at BPE’s request, and then only by suitably-trained employees on a ‘need-to-know’ basis. Mimecast operates in accordance with the Data Protection Act 1998, which includes taking appropriate measures to protect the emails and attachments from unauthorised disclosure, use or access. By corresponding with BPE by email, you agree to Mimecast scanning and storing emails sent by you to, or received by you from, BPE.
The types of information we collect are described below.
To subscribe, or to unsubscribe, please email contact our marketing department by emailing us at email@example.com.
To register as a delegate for an event you must complete a registration form. During registration you may be required to give your contact information (such as name, address, phone number and email address). This information enables us to process and fulfil your enrolment online so that we can contact you about the events for which you have expressed interest. Optionally, you may provide demographic information (such as company name and position). If you do provide such information we are able to use it to provide a more personalized experience on our website.
Careers and Job Applications
To apply for a training contract or summer placement online you will need to complete an online application form. The form asks you to enter information about your education, employment history and similar matters. This allows our recruitment personnel to make an informed decision as to whether to proceed with your application. Where the information provided is sensitive (such as your racial background or your state of health) you expressly consent to our use of the information to assess your application and to allow us to carry out equal opportunities monitoring. Please note that the internet may not be as secure as other communication methods, if you prefer you may print out the application form and post or fax it to us.
To apply for any other positions with the firm you may supply us with your email address. This will trigger an email from us to you inviting you to send your curriculum vitae. Any information you send us for the purpose of a job application will be treated by us with the greatest care and for that purpose only.
BPE Solicitors LLP has a diversity policy that is available upon request. BPE is committed to promoting equality and diversity in all its dealings with employees, clients and third parties.
We may use IP addresses to analyse trends, administer the website, track users' movements, and gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.
This website may contain links to other websites. Please note that we are not responsible for the privacy practices of other websites. This privacy statement applies solely to information collected by this website.
We take all appropriate steps to protect your information both online and off-line. If you would like information on our security procedures please contact us at firstname.lastname@example.org.
If you have any questions in relation to the information concerning privacy and personal information above email us at email@example.com. If your personal information changes or if you no longer wish to receive our service, please let us know and we will correct, update or remove your details. This can be done by emailing us at firstname.lastname@example.org.